www.rajtax.gov.in e-returns filing online Rajasthan Commercial tax

www.rajtax.gov.in e-returns filing online Rajasthan Commercial tax

Procedure to file e-return for Rajasthan Commercial Tax at www.rajtax.gov.in

It is very simple to file e returns online for Rajasthan Tax department. A computer with internet connectivity is required for the purpose and Internet Explorer 6.0 and above must be installed and used to access CTD Web Portal. There are five easy steps to file e-return These steps are

Step 1 First Time Sign-up on the CTD Web Portal
Step 2 Login into the web portal
Step 3 Preparation of return documents
Step 4 Mapping with Digital Certificate – (If dealer has purchased digital signature, else without digital signature e-Filing is also allowed)
Step 5 Uploading the return (.xls and .csv files)
Step 6 Acknowledgement Generation
Step 7 View Returns

Step-1 Registration on the Website

  • To register on web site, connect to Internet and write URL in the address bar as  under:  www.rajtax.gov.in
  • Check the Post on Signup for ease.

Step-2 Login to rajtax website

  • A dealer registered on the web site is required to login for the purpose of filing e return Process of login is as under: 
  • Connect to Internet and open the website www.rajtax.gov.in

Important Note: Please read before filling your return:-

  • There are few changes notified in the return filing process in State Budget 2012-13 with effect from 01-Apr-2012. Please read the instructions carefully. 
  • From now onwards three different versions of templates of Form-VAT10 would be available on web portal: 

1. From Financial Year 2012-13 (All returns Starting from 01st Apr 2012)
2. For Financial Year 2011-12 (All returns Starting from 01st Apr 2011 till 31st Mar 2012)
3. Till Financial Year 2010-11 (All returns till 31st Mar 2011)

Step-3 Preparation of VAT Returns (From Financial Year 2012-13): –

User manual for all the versions are as follows:

From Financial Year 2012-13 (All returns Starting from 01/Apr/2012)

  • If the details entered by you are found correct; you will be logged in. You are entitled for number of e-services. Please select e-Returns link on the left hand side column
  • After clicking on “e-Returns” link, option for VAT and CST will be displayed. Click on VAT link to file VAT and CST composite return, then following screen would be shown.
  • You can upload your e-Returns in format .xls format.
  • Now you will get a new screen after you click ”proceed with e-returns”

Important Guidelines:
i. From now onwards Quarterly Returns Form VAT-10 and CST-1 have been merged in one Template so dealer needs to fill one combined form for both VAT and CST.
ii. Dealers who are not registered under CST Act are not allowed to fill CST data in the Template.
iii. To take the print of the filled return document properly on your system (i.e. VAT-Form7A, VAT-Form8A etc), Users are advised to follow the below guidelines:
(a) From Excel option bar navigate to File (ALT+F) –>Page Setup and adjust the following print settings:
(i) Set orientation to Landscape
(ii) Scaling adjust to 65% of the normal size
(iii) Paper Size Legal
(iv) Click Ok and print the page

  • To fill up the return, you are required to download the templates from the website. It is advisable to download these templates once and store for future use. You should have Microsoft Excel Sheet (Version may be 97, 2000, 2003 or 2007) installed in your computer for this purpose. 

Note:
1. Your System date format must be in either DD-MM-YYYY or MM-DD-YYYY only
2. Make sure that you have the latest version of templates to file your return electronically. You can ensure the same by checking the last updated date mentioned in template download page of CTD web portal
3. To download the templates for filing e-Returns, click on required form name (template) available on Templates for E-Services link
4. Guidelines to fill the Template:
a. Open downloaded templates and fill the template with appropriate data
b. Template would calculate the interest automatically based on 12% rate of interest Per Annum
c. Fill the details in Template inline to the color code as mentioned below:
i. Light Green: – Only numbers are to be entered in the cell
ii. Dark Green: – Only select data from the displayed list only.

iii. Orange: – Only dates are allowed to be entered in the cell in DD-MON-YYYY format.

iv. Pink: – Only characters and numbers are to be entered in the cell.

VAT-10:
1) Download VAT-10_2012.xls and other forms also and save it in your local computer.
2) Open it using Microsoft Excel and fill the required details and save the excel sheet
Please enable macros before you start filling the template

Select CST Tab in excel to fill CST details.

Note:

a)You can accordingly add or delete the number of rows in the template as per requirement with the help of “Add Rows” & “Delete Rows” buttons provided in the templates respectively as shown in below screen:
b)Effective from FY-2012-13 – Quarter-I – Interest would be calculated automatically based on 12% rate of interest per annum.

  • After clicking on validate button, if no error is found, then new screen will be displayed.
  • After clicking “Yes”, a dialogue box will get open
  • Click on “Ok” in the alerts. The file will be saved at your selected location.

VAT-07A and VAT-8A

For Form VAT-07A, VAT-8A:
1) Download VAT-7A, VAT-8A from CTD portal and save it in your local computer.
2) Open using Microsoft Excel and fill the required details.
3) You need to click on the Validate Button after filling of required details and on successful validation it would generate the upload file on specified path in .CSV format except Form-VAT10 that would be generated in .xls format.

To save the form in .csv format follow the steps given below: –
1. Click on Validate button provided in the template . Click on validate and you will get a dialog box.Select save and click on save button. Click on “Yes”/ “Ok” in the alerts. The file will be saved at your selected location.

Step-4 Mapping Digital Certificate:

  • Click on Map Digital Certificate icon to mapping with digital certificate. This link is shown only when mapping is not done. When mapping will be done with the digital certificate this icon will be replaced by Unmap digital Certificate from here. 
  • Click on Map Certificate button to view the Digital Certificates installed in your local computer. 
  • After Click or Press ENTER/SPACEBAR, the list of digital certificates appears which installed into your local computer. 
  • Select the Digital Certificate from list. 

After completing above process mapping will be done successfully and the Map Digital Certificate icon will be replaced by Unmap Digital Certificate.
If dealer want to file the return without Digital Signature then he needs to Unmap the digital signature by clicking on Unmap digital Certificate link provided on portal.

Step-5 Sign Upload and Submit the Return Forms: –

Now select all the required fields. Enter these details and select the file to be signed.

Steps to Sign, Upload and Submit “.xls” format forms:

(VAT-10)

Note:
1. All the other forms for Quarterly Returns will be uploaded only if VAT-10 is signed, uploaded and submitted successfully.

  • When you click browse to select the file for signing, a new screen will come.Select the file to be signed and click on open. Click on Sign for signing the file.Once the file is signed successfully, you will get a message for the same. The digitally signed file will be created in same directory from where user selects the original file.
  • Selection of Digitally Signed file (.dec file) for uploading
  • While this message is being shown, the data of the file uploaded is validated. After validation, if there is some error in data entry, then it will show the error list with the error message, row number and sheet details. You need to correct the data, sign the file and upload. 
  • The system will not allow submission/upload of return(s)/annexure(s) till all the errors are corrected. If there are no errors in the uploaded return you will find a submit button on the summary page. 
  • Click on the submit button to file the returns.
  • On click of Submit if it shows: “Form uploaded successfully” then it means your form has been uploaded successfully. 
  • Click “Back” to come to the main e-Returns Page 

E-Returns without digital Certificate:-

Now, Dealer can file e-Returns without digital Certificate, in this process, dealer need not to purchase digital certificate or map the digital certificate with www.rajtax.gov.in .The process will be the same in e-returns with or without digital certificate apart from the below :

  • Dealer need not to go for signing the document. Dealer can directly click on the upload button for uploading the document in case of e-returns without digital certificate. 
  • But there is one constraint in e-Returns without digital Certificate, When dealer generate his acknowledgement than they need to submit that acknowledgement receipt in his assessing authority’s office. Then dealer will get another acknowledgement receipt from the tax office. That receipt will be considered as a valid acknowledgement receipt. 
  • Thus, Dealer’s e-returns without digital certificate will be considered as a complete return.

Steps to Sign, Upload and Submit “.csv” format forms:
(VAT-07A, VAT-08A)

  • When VAT-07A, VAT08A is selected then,
  • In the “Sheets to be uploaded” textbox the number of sheets that you have uploaded will be entered automatically. 
  • Then browse to the .csv file that you want to upload and click on sign button. Screens will appear in the same sequence for each of the forms.

Step-6 Generating Acknowledgement Receipt

  • After successfully uploading the templates (VAT-10 for Quarterly Returns and VAT-11 or VAT-10A for Annual Returns) along with its attachments, (VAT-07A, VAT-08A) for quarterly returns. You need to now generate acknowledgement receipt. On click of the button “Generate Acknowledgement”, there will be a pop-up saying “Once acknowledgement is generated, no more forms can be attached”
  • If you click “Cancel”, then the acknowledgement receipt will not be generated. 
  • To generate the acknowledgement receipt click “ok”. If you have missed to upload any of the mandatory attachments
  • A return is considered to be filed completely only when acknowledgement receipt is generated. Once acknowledgement receipt is generated, you will not be allowed to file e-Returns for same period again. However, revised returns can be filed provided you have filed original returns.
  • To file Revised returns click on Revised  and repeat the steps to file the returns.
  • To view the returns filed go to the home page and click on the link VIEW e-return
  • When clicked “View e-Return”, a list of previously filed returns is shown

Step-4 Mapping Digital Certificate:

  •  Click on Map Digital Certificate icon to mapping with digital certificate. This link is shown only when mapping is not done. When mapping will be done with the digital certificate this icon will be replaced by Unmap digital Certificate from here.
  •  Click on Map Certificate button to view the Digital Certificates installed in your local computer. 
  • After Click or Press ENTER/SPACEBAR, the list of digital certificates appears which installed into your local computer. 
  • Select the Digital Certificate from list.

After completing above process mapping will be done successfully and the Map Digital Certificate icon will be replaced by Unmap Digital Certificate.

If dealer want to file the return without Digital Signature then he needs to Unmap the digital signature by clicking on Unmap digital Certificate link provided on portal.

Step-5 Sign Upload and Submit the Return Forms: –

Now select all the required fields and fill them.Enter these details and select the file to be signed.

Steps to Sign, Upload and Submit “.xls” format forms:

(VAT-10)

Note:
2. All the other forms for Quarterly Returns will be uploaded only if VAT-10 is signed, uploaded and submitted successfully.

When you click browse to select the file for signing,browse and upload.Select the file to be signed and click on open. Click on Sign for signing the file.

Once the file is signed successfully, you will get a message for the same. The digitally signed file will be created in same directory from where user selects the original file.

Selection of Digitally Signed file (.dec file) for uploading

While this message is being shown, the data of the file uploaded is validated. After validation, if there is some error in data entry, then it will show the error list with the error message, row number and sheet details. You need to correct the data, sign the
file and upload.

The system will not allow submission/upload of return(s)/annexure(s) till all the errors are corrected.
If there are no errors in the uploaded return you will find a submit button on the summary page.

  • Click on the submit button to file the returns.

On click of Submit if it shows: “Form uploaded successfully” then it means your form has been uploaded successfully.

E-Returns without digital Certificate:-
Now, Dealer can file e-Returns without digital Certificate, in this process, dealer need not to purchase digital certificate or map the digital certificate with rajtax.gov.in The process will be the same in e-returns with or without digital certificate apart
from the below mentioned screen:-

Dealer need not to go for signing the document. Dealer can directly click on the upload button for uploading the document in case of e-returns without digital certificate.
But there is one constraint in e-Returns without digital Certificate, When dealer generate his acknowledgement than they need to submit that acknowledgement receipt in his assessing authority’s office. Then dealer will get another acknowledgement receipt from the tax office. That receipt will be considered as a valid acknowledgement receipt.

Thus, Dealer’s e-returns without digital certificate will be considered as a complete return.

Steps to Sign, Upload and Submit “.csv” format forms:
(VAT-07A, VAT-08A)

When VAT-07A, VAT08A is selected then a screen appears. In the “Sheets to be uploaded” textbox the number of sheets that you have uploaded will be entered automatically.

Then browse to the .csv file that you want to upload and click on sign button. Screens will appear in the same sequence for each of the forms.

Step-6 Generating Acknowledgement Receipt
After successfully uploading the templates (VAT-10 for Quarterly Returns and VAT-11 or VAT-10A for Annual Returns) along with its attachments, (VAT-07A, VAT-08A) for quarterly returns. You need to now generate acknowledgement receipt. On click of the button “Generate Acknowledgement”, there will be a pop-up saying “Once acknowledgement is generated, no more forms can be attached”

If you click “Cancel”, then the acknowledgement receipt will not be generated.
To generate the acknowledgement receipt click “ok”. If you have missed to upload any of the mandatory attachments then a message appears.

A return is considered to be filed completely only when acknowledgement receipt is generated. Once acknowledgement receipt is generated, you will not be allowed to file e-Returns for same period again. However, revised returns can be filed provided
you have filed original returns.

The Acknowledgement Receipt is shown

To file Revised returns click on Revised and repeat the steps to file the returns.

Step-7 View Returns
To view the returns filed go to the home page and click on the link

When clicked “View e-Return”, a list of previously filed returns is shown

If you click on the acknowledgment number you will see list of forms and annexure that you have uploaded, as shown

You may also regenerate the acknowledgment receipt by following steps given below: –

  •  Select the return for which you need to regenerate the acknowledgement receipt. 
  • Click “Generate Acknowledgment”. An acknowledgement receipt shown will be displayed. You can print the receipt.
  • If you click on document name you will be able to see all the details of Turnover, etc. which you have filled

A return is considered to be filed completely only when acknowledgement receipt is generated. Once acknowledgement receipt is generated, you will not be allowed to file e-Returns for same period again. However, revised returns can be filed once original returns are filed.

Source :www.rajtax.gov.in